One document from Group 1 and two further documents from either Group 1, or Group 2a or 2b

Group 1

• Passport

• Biometric Residence Passport for the UK

• Driving Licence (Photocard)

• Adoption certificate (UK and Channel Islands)

• Birth certificate – issued within 12 months of the applicant’s birth (UK and Channel Islands)

Group 2a

• Driving Licence - photocard (issued outside the UK and EU) or paper version issued without a photocard (UK, Isle of Man, Channel Islands, EU)

• Firearms Licence (UK, Channel Islands and Isle of Man)

• HM Forces ID card (UK)

• Marriage/civil partnership certificate (UK and Channel Islands)

Group 2b

• Correspondence/ ID cards Card carrying the PASS accreditation logo (UK and Channel Islands)

• EU National ID card

• Letter from Head Teacher or College Principal of a UK institution (only to be used by 16 to 19 year-olds in full-time education if other documents cannot be provided)

• Letter of sponsorship from future employment provider (non-UK/non-EEA only – valid only for applicants residing outside of the UK at time of application)

• Work permit/visa (residence permit) (UK)

• Bank or building society account opening confirmation letter (UK) Must be less than 3 months old

• Bank or building society statement (UK, Channel Islands or EEA) Must be less than 3 months old

• Electricity bill/statement (UK) Must be less than 3 months old

• Gas bill/statement (UK) Must be less than 3 months old

• Credit card statement (UK or EEA) Must be less than 3 months old

• Telephone bill/statement (not mobile telephone) (UK) Must be less than 3 months old

• Water bill/statement Must be less than 3 months old

• Benefit statement eg child benefit, pension (UK) Must be less than a year old

• Document from Central or Local Government, Government Agency or Local Council document giving entitlement (UK and Channel Islands) – document 1 - Must be less than a year old

COMING SOON

COMING SOON

COMING SOON

East Boldon Scout Group – InTouch System
(In line with Scouts UK POR)

1. Purpose of InTouch

The InTouch system ensures that for every activity, parents/carers, leaders, and young people know:

• How leaders can be contacted.

• Who to contact in an emergency.

• How information will be shared.

This system applies to all East Boldon Scout Group activities, from weekly meetings to camps and residentials.

2. Communication by Activity Type

A. Weekly Meetings at the Scout Hut

Parents/Carers drop off and collect young people directly from the hut.
Leaders have emergency contact details for all participants.
Communication Method:

• Parents contact the Section Leader (phone/email) if running late or need to pass on a message.

• Leaders will contact parents directly if a child becomes unwell or an incident occurs.

InTouch Contact: Not usually required, as parents are on site at start and end of the activity.

B. Off-Site Activities (Day/Evening Trips, Hikes, Visits, etc. NOT OVERNIGHT)

Parents/Carers drop off/pick up at agreed meeting point.
Event/activity Leader holds emergency contact details and medical information.
All essential information is stored securely on the Group mobile phone or Group iPads via OSM.

InTouch Contact appointed (not attending the activity, another leader at the hut).

Communication Method:

• Parents contact the hut (InTouch Contact) if they need to reach their child during the activity.

• InTouch Contact passes messages to the Event Leader, if parent contacts the hut.

Leaders will update the InTouch Contact at the hut if return times change or Matt/Ali (Group Lead Volunteers) in case of emergency.

Parents/Carers will be informed of the InTouch Contact details in advance.

C. Residentials (Camps, Nights Away, Trips Involving Overnight Stay)

InTouch Contact is mandatory and must not attend the event.

Event Leader holds full emergency and medical information for all participants via OSM.

All essential information is stored securely on the Group mobile phone or Group iPads via OSM.

Communication Method:

• Parents contact the Group Mobile if urgent communication is required. If emergency/ urgent change of plan is needed due to parental circumstances Group Lead Volunteers must be informed before any decisions are made and communicated back to parents.

• Leaders will update the incidents/ emergencys, delays can be communicated by the event leader via OSM/ Social Media.

The Group mobile phone number will be shared with parents and kept switched on 24/7 during the camp for emergency use.

Routine updates (such as arrival, key activities, or return times) may be shared via Group email/text or through the InTouch Contact.

Parents/Carers must not contact leaders personally during the residential, only through group mobile unless specifically advised.

3. Emergency Procedure

If an emergency occurs:

1. Event Leader ensures the immediate safety of young people.

2. Emergency services contacted if required.

3. Matt/ Ali and InTouch Contact informed as soon as practical.

4. If Matt/ Ali are not InTouch they will liase with InTouch Contact at home to inform parents/carers.

5. District Commissioner notified.

6. Incident reported following Scouts UK POR.

4. Parent/Carer Responsibilities

• Ensure contact details and medical information are up to date.

• Use the agreed communication route for each type of activity.

• Follow drop-off and collection instructions provided by leaders.

5. Review

This InTouch system will be reviewed annually and after any major incident to ensure it remains effective and compliant with Scouts UK POR.